Exploring eRecording: A Modern Solution for Document Management
What is eRecording?
eRecording encompasses the process of creating, managing, and safeguarding digital copies of official public information. It goes beyond simple document scanning, as these digital records hold the same legal weight as their paper counterparts. For instance, land ownership records and court judgments are often managed through eRecording.
Why is eRecording Beneficial?
The benefits of eRecording are multifold. It plays a crucial role in establishing an archive of property records, and various legal rights and entitlements. Unlike traditional paper documentation, eRecording significantly reduces processing times. While standard documents may take weeks to process, electronic documents are typically completed within days, if not hours.
Moreover, eRecording offers peace of mind in terms of document preservation. Natural disasters like fires or floods can devastate physical records, but eRecorded documents remain secure. They can be stored in the cloud and backed up in multiple secure locations. Additionally, eRecording provides financial benefits by eliminating the expenses associated with printing, hand delivery and long-term storage of physical documents.
How Does eRecording Work?
The eRecording process varies based on the type of document submitted. For instance, when dealing with real estate documents, there are three common recording methods or “levels.”
- Level 1: This level involves scanning documents after notarization, with the files sent to the recording office for manual indexing.
- Level 2: Starting with physical documents, they are scanned, and a separate file is created with all necessary indexing information. Vendors then send the document to the recording office, often performing manual quality-assurance checks.
- Level 3: In this fully electronic method, no physical documentation is required. Documents are signed and, in some states, notarized electronically, and the recording office completes the searchable index, generating a viewable image.
Who Can Use eRecording?
eRecording is commonly utilized for documents related to the sale or transfer of personal property, court judgments, real estate transactions and more. Notices of settlement, tax liens, tax sales certificates, Lis Pendens, Mechanic’s Liens, and IRS Liens can also be eRecorded, following local, state, and federal regulations. Our system complies with the security standards of the Property Records Industry Association (PRIA), ensuring the security of your documents.
In conclusion, eRecording is revolutionizing the way legal documents are managed, offering efficiency, security, and cost savings. If you have any questions about the eRecording process or its availability in your area, don’t hesitate to reach out to us. Embrace the digital age and simplify your document management with Countrywide Process eRecording in over 2400 jurisdictions Nationwide.
